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Late Winter 2016 33 If you fail to plan you are planning to fail - Benjamin Franklin EVENT PLANNING Proper Planning Prevents Poor Performance By Patty Companik Beth Godin and William Thomas Sr. Now that you have seen all the fun club events in this issue and hopefully attended a few of them you may be asking yourself Can our club have events like those Yes you can and it does not have to be difficult stressful or costly The most important component to a successful event is planning. Whether its a small social meet-up and hot dog roast at the groomer shed to a full blown public event with hundreds of attendees vendors and entertainment over the course of several days at a large venue they all have one thing in common A solid plan with committed follow-through. Continued on page 36 A Leader Have one person identified who will be the event coordinator and responsible for all team communication documentation and oversight of other members or sub-committees. This person needs to be organized a strong communicator and willing to accept different styles of getting things accomplished. The coordinator should be polite diplomatic and remember that they are working with volunteers who are giving their time and talents for free. Volunteering many hours can interfere with work family and ones spare time. The coordinator needs to delegate fairly what each person can reasonably handle and remember that the same rule applies to themselves as well. The Vision Start a conversation at your next regular club meeting. Sometimes the biggest challenge is simply deciding to have an event at all and pinning down one idea to focus on. Encourage your club to be open to new people ideas and different styles of accomplishing things. Often others want to see details before they commit to big-picture ideas and might resist new and unfamiliar things. Try to keep your group focused on the main goals of having an event. Once ideas begin to come together and members can get a clearer picture the support should follow. When you stay focused and bring solid ideas and partners to the table others will be happy to join in and share your vision.